Deposit, balance and part payments are recorded inside the individual guest booking.

Receive Deposit Payments

  1. Search for and locate the booking via Guest Bookings.

  2. Click on the Edit button to open the booking and click on the Pricing tab

  3. Check the amounts in the Price, Holding and Deposit fields are correct before clicking on the Receive Payment button to display the payment screen

  4. In the payment screen select Deposit as the payment type to be paid (Note: the Holding field displays the minimum that can be paid as a Holding Deposit (usually the booking fee) and this amount will be included in the deposit where the amount paid is higher than the minimum.)

  5. Select the Method of payment from the pull down list and enter the details

  6. Check settings are correct (Note: to make changes to the prices displayed you must return to the booking and make the changes there) confirm Yes and Complete Receipt.

  7. When the payment is recorded the Payment Receipt will display. You may optionally print this page before returning to the booking.

  8. The payment details will be displayed at the foot of the booking and where the full Deposit has been received, the field will be closed off with the word ‘Settled’ next to the received date.

  9. You may optionally click on the View link under the Detail column in the Payments Received info to view the Receipt Details

Receive Balance Payments

  1. Search for and locate the booking via Guest Bookings.

  2. Click on the Edit button to open the booking and click on the Pricing tab

  3. Click on the Receive Payment button to display the payment screen

  4. Select Balance as the payment type to be paid

  5. If the Amount to be paid is less than the full balance owing, overwrite the default Amount

  6. Select the Method of payment from the pull down list and enter the details

  7. Check settings are correct (Note: to make changes to the prices displayed you must return to the booking and make the changes there) confirm Yes and Complete Receipt.

  8. When the payment is recorded the Payment Receipt will display. You may optionally print this page before returning to the booking.

  9. The payment details will be displayed at the foot of the booking and if the full Balance has been received, the field will be closed off with the word ‘Settled’ next to the received date.

  10. You may optionally click on the View link under the Detail column in the Payments Received info to view the Receipt Details

 Receive Part Payments on Deposit

  1. Search for and locate the booking via Guest Bookings.

  2. Click on the Edit button to open the booking and click on the Pricing tab

  3. Check the amounts in the Price, Holding and Deposit fields are correct before clicking on the Receive Payment button

  4. Make sure the correct payment type – Holding or Deposit -  is selected

  5. Enter the amount to be paid in the Amount field (Note if a minimum is required and the amount entered is less than the minimum, it  will be adjusted up to meet the minimum)

  6. Select the Method of payment and enter the details

  7. Check settings are correct, confirm Yes and Complete Receipt

  8. When the payment is recorded the Payment Receipt will display. You may optionally print this page before returning to the booking.

  9. The payment details display at the foot of the booking and the part payment displays in the appropriate field with the word ‘Received’’ next to the received date.

  10. You may optionally click on the View link under the Detail column in the Payments Received info to view the Receipt Details

  11. Repeat these steps each time a part payment is received.

  12. Once the full Deposit has been received the field will be closed off with the word ‘Settled’ next to the received date.

Note:  If the amount to be paid is greater than the full Deposit, then the Balance payment type must be selected

Receive Part Payments on Balance

  1. Search for and locate the booking via Guest Bookings.

  2. Click on the Edit button to open the booking and click on the Pricing tab

  3. Check the amounts in the Price, Holding and Deposit fields are correct before clicking on the Receive Payment button

  4. Make sure the correct payment type – Balance -  is selected

  5. Enter the amount to be paid in the Amount field (Note if a minimum is required and the amount entered is less than the minimum, it  will be adjusted up to meet the minimum)

  6. Select the Method of payment and enter the details

  7. Check settings are correct, confirm Yes and Complete Receipt

  8. When the payment is recorded the Payment Receipt will display. You may optionally print this page before returning to the booking.

  9. The payment details display at the foot of the booking and the part payment displays in the appropriate field with the word ‘Received’’ next to the received date.

  10. You may optionally click on the View link under the Detail column in the Payments Received info to view the Receipt Details

  11. Repeat these steps each time a part payment is received.

  12. Once the full Balance has been received the field will be closed off with the word ‘Settled’ next to the received date.

Receive Payments on Residue

  1. Search for and locate the booking via Guest Bookings.

  2. Click on the Edit button to open the booking and click on the Pricing tab

  3. Click on the Receive Payment button

  4. Enter the amount to be paid in the Amount field if it is different than the Residue total. (Note if a minimum is required and the amount entered is less than the minimum, it  will be adjusted up to meet the minimum)

  5. Select the Method of payment and enter the details

  6. Check settings are correct, confirm Yes and Complete Receipt

  7. When the payment is processed the Payment Receipt will display. You may optionally print this page before returning to the booking.

  8. The payment details display at the foot of the booking and the Residue balance returns to $0.00.

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